Title of statistical activity: Business Register for Statistical Purposes

Code of statistical activity: 20901

  1. Contact
  2. Metadata update
  3. Statistical presentation
  4. Unit of measure
  5. Reference period
  6. Institutional mandate
  7. Confidentiality
  8. Release policy
  9. Frequency of dissemination
  10. Accessibility and clarity
  11. Quality management
  12. Relevance
  13. Accuracy and reliability
  14. Timeliness and punctuality
  15. Coherence and comparability
  16. Cost and burden
  17. Data revision
  18. Statistical processing
  19. Comments

1. Contact Individual or organisational contact points for the data or metadata, including information on how to reach the contact points.

1.1. Contact organisation The name of the organisation of the contact points for the data or metadata.

Statistics Estonia

1.2. Contact organisation unit An addressable subdivision of an organisation.

Data Processing and Registers Department

1.3. Contact name The name of the contact points for the data or metadata.

Svetlana Šutova

1.4. Contact person function The area of technical responsibility of the contact, such as "methodology", "database management" or "dissemination".

Leading Statistician-Methodologist

1.5. Contact mail address The postal address of the contact points for the data or metadata.

51 Tatari Str, 10134 Tallinn, Estonia

1.6. Contact email address E-mail address of the contact points for the data or metadata.

svetlana.shutova@stat.ee

1.7. Contact phone number The telephone number of the contact points for the data or metadata.

+372 625 9346

2. Metadata update The date on which the metadata element was inserted or modified in the database.

2.1. Metadata last certified Date of the latest certification provided by the domain manager to confirm that the metadata posted are still up-to-date, even if the content has not been amended.

08/05/2018

2.2. Metadata last update Date of last update of the content of the metadata.

08/05/2018

3. Statistical presentation

3.1. Data description Main characteristics of the data set described in an easily understandable manner, referring to the data and indicators disseminated.

Identification, stratification and demographic data of economic units

3.2. Classification system Arrangement or division of objects into groups based on characteristics which the objects have in common.

Estonian Classification of Economic Activities (EMTAK 2008) based on NACE Rev. 2

Type of owner

Classification of legal forms

Classification of Estonian administrative units and settlements (EHAK)

International Standard Codes for the Representation of the Names of Countries (ISO 3166)

Classification of institutional sectors (ESA_S 2010)

3.3. Sector coverage Main economic or other sectors covered by the statistics.

Includes data on all economic units active in Estonia, except households and embassies of foreign countries

3.4. Statistical concepts and definitions Statistical characteristics of statistical observations.

Calendar Year Profile – the final frame of economically active units (companies, sole proprietors, institutions, non-profit associations) which were active during calendar year and which Statistics Estonia uses for the production of annual economic statistics and statistics on the population of economic units.

Enterprise – company, sole proprietor.

Non-profit association, foundation and institution – non-profit association, foundation, government institution, local government institution.

Statistical Profile – the preliminary frame of economically active units (companies, sole proprietors, institutions, non-profit associations) which Statistics Estonia uses for drawing samples for annual statistics of the same year and for short-term statistics of the following year. All units economically active during the reference period, including units that were active for at a part of the reference period, are included in the Statistical Profile.

Type of owner – a basis for the classification of entrepreneurs based on their capital share (majority of votes) in the company.

3.5. Statistical unit Entity for which information is sought and for which statistics are ultimately compiled.

Legal unit

Institutional unit (enterprise)

Local unit

Local kind-of-activity unit

Kind-of-activity unit

Enterprise group

3.6. Statistical population The total membership or population or "universe" of a defined class of people, objects or events.

Economic units that are part of the national accounts and regional accounts system – enterprises and non-profit institutions

FRAME

Not applicable

3.7. Reference area The country or geographic area to which the measured statistical phenomenon relates.

Not applicable

3.8. Time coverage The length of time for which data are available.

1995–…

3.9. Base period The period of time used as the base of an index number, or to which a constant series refers.

Not applicable

4. Unit of measure The unit in which the data values are measured.

Statistical units – number

Employed persons – number and size group

Employees – number and size group

5. Reference period The period of time or point in time to which the measured observation is intended to refer.

Year

6. Institutional mandate

6.1. Legal acts and other agreements Legal acts or other formal or informal agreements that assign responsibility as well as the authority to an agency for the collection, processing, and dissemination of statistics.

DIRECTLY APPLICABLE LEGAL ACTS

Council Regulation (EEC) No 696/93 of 15 March 1993 on the statistical units for the observation and analysis of the production system in the Community

Regulation (EC) No 295/2008 of the European Parliament and of the Council of 11 March 2008 concerning structural business statistics (recast)

Regulation (EC) No 1893/2006 of the European Parliament and of the Council of 20 December 2006 establishing the statistical classification of economic activities NACE Revision 2 and amending Council Regulation (EEC) No 3037/90 as well as certain EC Regulations on specific statistical domains

Regulation (EC) No 1158/2005 of the European Parliament and of the Council of 6 July 2005 amending Council Regulation (EC) No 1165/98 concerning short-term statistics

Regulation (EC) No 1165/2008 of the European Parliament and of the Council of 19 November 2008 concerning livestock and meat statistics and repealing Council Directives 93/23/EEC, 93/24/EEC and 93/25/EEC

Regulation (EC) No 177/2008 of the European Parliament and of the Council of 20 February 2008 establishing a common framework for business registers for statistical purposes and repealing Council Regulation (EEC) No 2186/93

OTHER LEGAL ACTS

Not available

OTHER AGREEMENTS

Not available

7. Confidentiality A property of data indicating the extent to which their unauthorised disclosure could be prejudicial or harmful to the interest of the source or other relevant parties.

7.1. Confidentiality - policy Legislative measures or other formal procedures which prevent unauthorised disclosure of data that identify a person or economic entity either directly or indirectly.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34 and § 35 of the Official Statistics Act.

7.2. Confidentiality - data treatment Rules applied for treating the data set to ensure statistical confidentiality and prevent unauthorised disclosure.

The treatment of confidential data is regulated by the Procedure for Protection of Data Collected and Processed by Statistics Estonia: https://www.stat.ee/66485.

OFFICIAL STATISTICS ACT. § 35. Dissemination of confidential data.

A producer of official statistics may disseminate the following data concerning legal persons registered in Estonia, branches of foreign companies, state and local government authorities and sole proprietors that allow direct or indirect identification without the consent of the person:

1) registry code;

2) name and address;

3) legal form;

4) economic activity;

5) size group of the unit according to the number of persons employed;

6) size group of the unit according to sales revenue.

8. Release policy Rules for disseminating statistical data to interested parties.

8.1. Release calendar The schedule of statistical release dates.

Not applicable

8.2. Release calendar access Access to the release calendar information.

Not applicable

8.3. User access The policy for release of the data to users, the scope of dissemination (e.g. to the public, to selected users), how users are informed that the data are being released, and whether the policy determines the dissemination of statistical data to all users.

Not applicable

9. Frequency of dissemination The time interval at which the statistics are disseminated over a given time period.

Not applicable

10. Accessibility and clarity

10.1. News release Regular or ad-hoc press releases linked to the data.

Not published

10.2. Publications Regular or ad-hoc publications in which the data are made available to the public.

Not published

10.3. Online database Information about on-line databases in which the disseminated data can be accessed.

Not published

10.4. Microdata access Information on whether micro-data are also disseminated.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34, § 35, § 36, § 37, § 38 of the Official Statistics Act. Access to microdata and anonymisation of microdata are regulated by Statistics Estonia’s procedure for dissemination of confidential data for scientific purposes: https://www.stat.ee/dokumendid/51669.

10.5. Other References to the most important other data dissemination done.

The purpose of the statistical activity is to create and maintain the population of economic units in the system of national and regional accounts, which is used as a backbone for statistical activities (based on the data of economic units).

Data serve as input for statistical activities 20902 “Statistics of economic units”, 20903 “Business demography”, 20904 “Enterprise groups” and 21209 “Statistical Register of Agricultural Holdings”.

10.6. Documentation on methodology Descriptive text and references to methodological documents available.

Regulation (EC) No 177/2008 of the European Parliament and of the Council of 20 February 2008 establishing a common framework for business registers for statistical purposes

Council Regulation (EEC) No 696/93 of 15 March 1993 on the statistical units for the observation and analysis of the production system in the Community

Business Registers Recommendations Manual, Eurostat

International Guidelines on Statistical Business Registers, UNECE

10.7. Quality documentation Documentation on procedures applied for quality management and quality assessment.

Not available

11. Quality management Systems and frameworks in place within an organisation to manage the quality of statistical products and processes.

11.1. Quality assurance All systematic activities implemented that can be demonstrated to provide confidence that the processes will fulfil the requirements for the statistical output.

To assure the quality of processes and products, Statistics Estonia applies the EFQM Excellence Model, the European Statistics Code of Practice and the Quality Assurance Framework of the European Statistical System (ESS QAF). Statistics Estonia is also guided by the requirements in § 7, “Principles and quality criteria of producing official statistics” of the Official Statistics Act.

11.2. Quality assessment Overall assessment of data quality, based on standard quality criteria.

Statistics Estonia performs all statistical activities according to an international model (Generic Statistical Business Process Model – GSBPM). According to the GSBPM, the final phase of statistical activities is overall evaluation using information gathered in each phase or sub-process; this information can take many forms, including feedback from users, process metadata, system metrics and suggestions from employees. This information is used to prepare an evaluation report, which outlines all the quality problems related to the specific statistical activity and serves as input for improvement actions.

12. Relevance The degree to which statistical information meet current and potential needs of the users.

12.1. User needs Description of users and their respective needs with respect to the statistical data.

Ministry of Finance

State and local government institutions

Non-profit organisations

Enterprises

Research and educational institutions

Eesti Pank (central bank of Estonia)

Users’ suggestions and information about taking these into account are available on the website of Statistics Estonia at https://www.stat.ee/statistikatood.

12.2. User satisfaction Measures to determine user satisfaction.

Since 1996, Statistics Estonia has conducted reputation and user satisfaction surveys.

All results are available on the website at https://www.stat.ee/user-surveys.

12.3. Completeness The extent to which all statistics that are needed are available.

Maintenance and development of the Business Register for Statistical Purposes are in compliance with the requirements established in Regulation (EC) No 177/2008.

13. Accuracy and reliability Accuracy: closeness of computations or estimates to the exact or true values that the statistics were intended to measure.
Reliability: closeness of the initial estimated value to the subsequent estimated value.

13.1. Overall accuracy Assessment of accuracy, linked to a certain data set or domain, which is summarising the various components.

Used source data and thorough checking of the data ensure sufficient accuracy.

13.2. Sampling error That part of the difference between a population value and an estimate thereof, derived from a random sample, which is due to the fact that only a subset of the population is enumerated.

Not applicable

13.3. Non-sampling error Error in survey estimates which cannot be attributed to sampling fluctuations.

Not measured

14. Timeliness and punctuality

14.1. Timeliness Length of time between data availability and the event or phenomenon they describe.

Not applicable

14.2. Punctuality Time lag between the actual delivery of the data and the target date when it should have been delivered.

Not applicable

15. Coherence and comparability

15.1. Comparability - geographical The extent to which statistics are comparable between geographical areas.

The data are comparable with the data of other European Union countries.

15.2. Comparability - over time The extent to which statistics are comparable or reconcilable over time.

The data are comparable over time.

15.3. Coherence - cross domain The extent to which statistics are reconcilable with those obtained through other data sources or statistical domains.

The register is used as a core set for the production of all economic and partially social statistics.

15.4. Coherence - internal The extent to which statistics are consistent within a given data set.

The outputs of the statistical activity are coherent.

16. Cost and burden Cost associated with the collection and production of a statistical product and burden on respondents.

Cost of statistical activity 81.2 thousand euros (data for 2018)

Total time of filling in reports of the statistical activity, working days: 670.7

Report: Questionnaire for enterpreneurs 0.9

(data for 2016)

17. Data revision Any change in a value of a statistic released to the public.

17.1. Data revision - policy Policy aimed at ensuring the transparency of disseminated data, whereby preliminary data are compiled that are later revised.

The data revision policy and notification of corrections are described in the dissemination policy of Statistics Estonia at https://www.stat.ee/dissemination-policy.

17.2. Data revision - practice Information on the data revision practice.

Not applicable

18. Statistical processing

18.1. Source data Characteristics and components of the raw statistical data used for compiling statistical aggregates.

SURVEY DATA

New registered enterprises are sent a questionnaire in order to specify their contact data and main economic activity and to collect statistical information missing from legal registers.

ADMINISTRATIVE DATA

The following data are received from the Centre of Registers and Information Systems: data on companies, branches of foreign companies and sole proprietors registered in the Commercial Register; data on shareholders of companies; data on non-profit associations and foundations registered in the non-profit associations and foundations register; data on government institutions and local government institutions and on their subdivisions and structural units in the state register of state and local government agencies.

Data of the register of taxable persons are received from the Estonian Tax and Customs Board.

Data on subsidiaries of Estonian companies located outside the EU and in other EU countries are received from Eesti Pank.

Data on units providing accommodation are received from Enterprise Estonia.

DATA FROM OTHER STATISTICAL ACTIVITIES

Data from statistical activities 20007 “Financial statistics of enterprises (quarterly)”, 20300 “Financial statistics of enterprises (annual)”, 21101 “Wages and salaries”, 21301 “Financial statistics of financial service activities and activities auxiliary to financial services (quarterly)”, 22303 “Foreign trade”, 40407 “Museum”, 40411 “Broadcasting” are used.

18.2. Frequency of data collection Frequency with which the source data are collected.

Continuously

18.3. Data collection Systematic process of gathering data for official statistics.

Data are collected and the submission of questionnaires is monitored through eSTAT (the web channel for electronic data submission). The questionnaires have been designed for independent completion in eSTAT and include instructions and controls. The questionnaires and information about data submission are available on Statistics Estonia’s website at https://www.stat.ee/andmete-esitamine (in Estonian).

Data are collected using the official statistics yearly questionnaire “Questionnaire for entrepreneurs”.

Data from the Estonian Tax and Customs Board are received via X-Road and FTP server.

Data from the Centre of Registers and Information Systems are received via X-Road.

18.4. Data validation Process of monitoring the results of data compilation and ensuring the quality of statistical results.

Arithmetic and qualitative controls are used in the validation process, including comparison with the data of previous periods, other surveys and administrative data sources. Before data dissemination, internal coherence of the data is checked.

18.5. Data compilation Operations performed on data to derive new information according to a given set of rules.

The Business Register for Statistical Purposes is updated during the year on the basis of data in legal registers and questionnaires sent to new enterprises.

In addition, other data sources are used, such as statistical sources and annual reports.

The Statistical Profile is a premilinary frame of economically active units which is based on the Business Register for Statistical Purposes.

The Statistical Profile is completed in October. It is used for drawing samples for annual statistics of the same year and for short-term statistics of the following year. All units economically active during the reference period, including units that were active for at a part of the reference period, are included in the Statistical Profile.

Calendar Year Profile – the final frame of economically active units (companies, sole proprietors, institutions, non-profit associations) which were active during calendar year and which Statistics Estonia uses for the production of annual business statistics.

18.6. Adjustment The set of procedures employed to modify statistical data to enable it to conform to national or international standards or to address data quality differences when compiling specific data sets.

Not applicable

19. Comments Supplementary descriptive text which can be attached to data or metadata.

Not available