Title of statistical activity: Job vacancies and labour turnover

Code of statistical activity: 21104

  1. Contact
  2. Metadata update
  3. Statistical presentation
  4. Unit of measure
  5. Reference period
  6. Institutional mandate
  7. Confidentiality
  8. Release policy
  9. Frequency of dissemination
  10. Accessibility and clarity
  11. Quality management
  12. Relevance
  13. Accuracy and reliability
  14. Timeliness and punctuality
  15. Coherence and comparability
  16. Cost and burden
  17. Data revision
  18. Statistical processing
  19. Comments

1. Contact Individual or organisational contact points for the data or metadata, including information on how to reach the contact points.

1.1. Contact organisation The name of the organisation of the contact points for the data or metadata.

Statistics Estonia

1.2. Contact organisation unit An addressable subdivision of an organisation.

Enterprise and Agricultural Statistics Department

1.3. Contact name The name of the contact points for the data or metadata.

Kai Maasoo

1.4. Contact person function The area of technical responsibility of the contact, such as "methodology", "database management" or "dissemination".

Leading Statistician

1.5. Contact mail address The postal address of the contact points for the data or metadata.

51 Tatari Str, 10134 Tallinn, Estonia

1.6. Contact email address E-mail address of the contact points for the data or metadata.

kai.maasoo@stat.ee

1.7. Contact phone number The telephone number of the contact points for the data or metadata.

+372 625 9327

2. Metadata update The date on which the metadata element was inserted or modified in the database.

2.1. Metadata last certified Date of the latest certification provided by the domain manager to confirm that the metadata posted are still up-to-date, even if the content has not been amended.

08/05/2018

2.2. Metadata last update Date of last update of the content of the metadata.

08/05/2018

3. Statistical presentation

3.1. Data description Main characteristics of the data set described in an easily understandable manner, referring to the data and indicators disseminated.

Job vacancies; occupied posts; rate of job vacancies; number of engaged employees; rate of engaged employees; number of left employees; rate of left employees by economic activity (sections identified by an alphabetical code in EMTAK)

Quarterly data (rate of job vacancies, distribution of number of job vacancies and occupied posts) by county and by type of owner

3.2. Classification system Arrangement or division of objects into groups based on characteristics which the objects have in common.

Estonian Classification of Economic Activities (EMTAK 2008) based on NACE Rev. 2

Classification of Estonian administrative units and settlements (EHAK)

Type of owner

3.3. Sector coverage Main economic or other sectors covered by the statistics.

Economically active units – enterprises, institutions, organisations (excl. economic units without employees)

3.4. Statistical concepts and definitions Statistical characteristics of statistical observations.

Number of dismissed employees – the number of dismissed employees in the quarter.

Number of engaged employees – the number of engaged employees in the quarter.

Number of job vacancies – the number of job vacancies at the end of the month (quarterly average): newly created, unoccupied or to become vacant paid post a) for which the employer is taking active steps and is prepared to take further steps to find a suitable candidate from outside an enterprise/institution/organisation concerned and b) which the employer intends to fill either immediately or within a specific period of time.

Number of left employees – the number of left employees in the quarter. The number of left employees includes the number of dismissed employees.

Number of occupied posts – the number of paid posts within an enterprise/institution/organisation to which an employee has been assigned at the end of the month (quarterly average). Employee is a person with whom a contract has been concluded for a fixed or unfixed period (incl. contracts of seasonal work); a person working under employment contracts, service contracts and Public Service Act. Also included are persons listed in subsection 2 (2) of the Public Service Act and the following persons listed in subsection 2 (3) of this Act: President of the Republic, a member of the Government of the Republic, a judge, the Chancellor of Justice, the Auditor General, the Public Conciliator, a member of the local government council, a rural municipality or city district elder.

Rate of dismissed employees – dismissed employees as a proportion of occupied posts.

Rate of engaged employees – engaged employees as a proportion of occupied posts.

Rate of job vacancies – the share of job vacancies in the total number of jobs (including job vacancies).

Rate of left employees – the left employees as a proportion of the occupied posts.

Employees with an employment contract, a service contract and working under the Public Service Act are included.

3.5. Statistical unit Entity for which information is sought and for which statistics are ultimately compiled.

Economic unit

3.6. Statistical population The total membership or population or "universe" of a defined class of people, objects or events.

Economically active units – enterprises, institutions, organisations (excl. economic units without employees)

FRAME

List of economically active units (excl. economic units without employees).

The list is generated from the Business Register for Statistical Purposes

3.7. Reference area The country or geographic area to which the measured statistical phenomenon relates.

Estonia as a whole

Counties – quarterly data (rate of job vacancies, distribution of vacant and occupied posts)

3.8. Time coverage The length of time for which data are available.

Job vacancies and occupied posts 2005–…

3.9. Base period The period of time used as the base of an index number, or to which a constant series refers.

Not applicable

4. Unit of measure The unit in which the data values are measured.

Number of posts

5. Reference period The period of time or point in time to which the measured observation is intended to refer.

Quarter

6. Institutional mandate

6.1. Legal acts and other agreements Legal acts or other formal or informal agreements that assign responsibility as well as the authority to an agency for the collection, processing, and dissemination of statistics.

DIRECTLY APPLICABLE LEGAL ACTS

Commission Regulation (EC) No 1062/2008 of 28 October 2008 implementing Regulation (EC) No 453/2008 of the European Parliament and of the Council on quarterly statistics on Community job vacancies, as regards seasonal adjustment procedures and quality reports

Commission Regulation (EC) No 19/2009 of 13 January 2009 implementing Regulation (EC) No 453/2008 of the European Parliament and of the Council on quarterly statistics on Community job vacancies, as regards the definition of a job vacancy, the reference dates for data collection, data transmission specifications and feasibility studies

Regulation (EC) No 453/2008 of the European Parliament and of the Council of 23 April 2008 on quarterly statistics on Community job vacancies

OTHER LEGAL ACTS

Not available

OTHER AGREEMENTS

Not available

7. Confidentiality A property of data indicating the extent to which their unauthorised disclosure could be prejudicial or harmful to the interest of the source or other relevant parties.

7.1. Confidentiality - policy Legislative measures or other formal procedures which prevent unauthorised disclosure of data that identify a person or economic entity either directly or indirectly.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34 and § 35 of the Official Statistics Act.

7.2. Confidentiality - data treatment Rules applied for treating the data set to ensure statistical confidentiality and prevent unauthorised disclosure.

The treatment of confidential data is regulated by the Procedure for Protection of Data Collected and Processed by Statistics Estonia: https://www.stat.ee/66485.

8. Release policy Rules for disseminating statistical data to interested parties.

8.1. Release calendar The schedule of statistical release dates.

Notifications about the dissemination of statistics are published in the release calendar, which is available on the website. Every year on 1 October, the release times of the statistical database, news releases, main indicators by IMF SDDS and publications for the following year are announced in the release calendar (in the case of publications – the release month).

8.2. Release calendar access Access to the release calendar information.

https://www.stat.ee/release-calendar

8.3. User access The policy for release of the data to users, the scope of dissemination (e.g. to the public, to selected users), how users are informed that the data are being released, and whether the policy determines the dissemination of statistical data to all users.

All users have been granted equal access to official statistics: dissemination dates of official statistics are announced in advance and no user category (incl. Eurostat, state authorities and mass media) is provided access to official statistics before other users. Official statistics are first published in the statistical database. If there is also a news release, it is published simultaneously with data in the statistical database. Official statistics are available on the website at 8:00 a.m. on the date announced in the release calendar.

9. Frequency of dissemination The time interval at which the statistics are disseminated over a given time period.

Quarterly

10. Accessibility and clarity

10.1. News release Regular or ad-hoc press releases linked to the data.

The news release “Job vacancies and labour turnover” once a quarter. The news release can be viewed on the website at https://www.stat.ee/news-releases.

10.2. Publications Regular or ad-hoc publications in which the data are made available to the public.

Not published

10.3. Online database Information about on-line databases in which the disseminated data can be accessed.

Data are published under the subject area “Economy / Wages and salaries and labour costs” in the statistical database at http://pub.stat.ee.

10.4. Microdata access Information on whether micro-data are also disseminated.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34, § 35, § 36, § 37, § 38 of the Official Statistics Act. Access to microdata and anonymisation of microdata are regulated by Statistics Estonia’s procedure for dissemination of confidential data for scientific purposes: https://www.stat.ee/dokumendid/51669.

10.5. Other References to the most important other data dissemination done.

Not used

10.6. Documentation on methodology Descriptive text and references to methodological documents available.

Regulation (EC) No 453/2008 of the European Parliament and of the Council of 23 April 2008 on quarterly statistics on Community job vacancies.

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2008:145:0234:0237:EN:PDF

Commission Regulation (EC) No 1062/2008 of 28 October 2008 implementing Regulation (EC) No 453/2008 of the European Parliament and of the Council on quarterly statistics on Community job vacancies, as regards seasonal adjustment procedures and quality reports.

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2008:285:0003:0008:EN:PDF

Commission Regulation (EC) No 19/2009 of 13 January 2009 implementing Regulation (EC) No 453/2008 of the European Parliament and of the Council on quarterly statistics on Community job vacancies, as regards the definition of a job vacancy, the reference dates for data collection, data transmission specifications and feasibility studies.

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2009:009:0003:0006:EN:PDF

10.7. Quality documentation Documentation on procedures applied for quality management and quality assessment.

Quality Report submitted to Eurostat. Data on the population, sample and respondents and error estimates are published in the Statistical Database.

11. Quality management Systems and frameworks in place within an organisation to manage the quality of statistical products and processes.

11.1. Quality assurance All systematic activities implemented that can be demonstrated to provide confidence that the processes will fulfil the requirements for the statistical output.

To assure the quality of processes and products, Statistics Estonia applies the EFQM Excellence Model, the European Statistics Code of Practice and the Quality Assurance Framework of the European Statistical System (ESS QAF). Statistics Estonia is also guided by the requirements in § 7. “Principles and quality criteria of producing official statistics” of the Official Statistics Act.

11.2. Quality assessment Overall assessment of data quality, based on standard quality criteria.

Statistics Estonia performs all statistical activities according to an international model (Generic Statistical Business Process Model – GSBPM). According to the GSBPM, the final phase of statistical activities is overall evaluation using information gathered in each phase or sub-process; this information can take many forms, including feedback from users, process metadata, system metrics and suggestions from employees. This information is used to prepare the evaluation report which outlines all the quality problems related to the specific statistical activity and serves as input for improvement actions.

12. Relevance The degree to which statistical information meet current and potential needs of the users.

12.1. User needs Description of users and their respective needs with respect to the statistical data.

Ministry of Economic Affairs and Communications

The Government of the Republic

Users’ suggestions and information about taking these into account are available on the website of Statistics Estonia at https://www.stat.ee/statistikatood.

12.2. User satisfaction Measures to determine user satisfaction.

Since 1996, Statistics Estonia has conducted reputation and user satisfaction surveys.

All results are available on the website at https://www.stat.ee/user-surveys.

12.3. Completeness The extent to which all statistics that are needed are available.

In compliance with the rules (regulations)

13. Accuracy and reliability Accuracy: closeness of computations or estimates to the exact or true values that the statistics were intended to measure.
Reliability: closeness of the initial estimated value to the subsequent estimated value.

13.1. Overall accuracy Assessment of accuracy, linked to a certain data set or domain, which is summarising the various components.

The type of survey and the data collection methods ensure sufficient coverage and timeliness.

13.2. Sampling error That part of the difference between a population value and an estimate thereof, derived from a random sample, which is due to the fact that only a subset of the population is enumerated.

The error due to probability sampling is estimated and the sampling errors are published in the Statistical Database.

13.3. Non-sampling error Error in survey estimates which cannot be attributed to sampling fluctuations.

The response rates in different groups are published in the Statistical Database.

14. Timeliness and punctuality

14.1. Timeliness Length of time between data availability and the event or phenomenon they describe.

The data are published within 70 days of the end of the reference quarter (T + 70).

14.2. Punctuality Time lag between the actual delivery of the data and the target date when it should have been delivered.

The data have been published at the time announced in the release calendar.

15. Coherence and comparability

15.1. Comparability - geographical The extent to which statistics are comparable between geographical areas.

The definitions and classifications used in Estonia comply with international definitions and classifications ensuring International comparability of the data.

15.2. Comparability - over time The extent to which statistics are comparable or reconcilable over time.

The data are comparable over time.

15.3. Coherence - cross domain The extent to which statistics are reconcilable with those obtained through other data sources or statistical domains.

The statistics on job vacancies and labour turnover are indirectly related to other statistics in the same field. Coherence issues (differences in coverage, definitions and/or methodology) should be taken into account when comparing data related to the same variables from different sources (Wages and Salaries Survey).

15.4. Coherence - internal The extent to which statistics are consistent within a given data set.

The outputs of the statistical activity are coherent.

16. Cost and burden Cost associated with the collection and production of a statistical product and burden on respondents.

Cost of statistical activity 51.9 thousand euros (data for 2018)

Total time of filling in questionnaires of statistical activity, working days: 1011.1

Average time of filling in the questionnaires, hours per questionnaire:

Tööjõu liikumine, hõivatud ja vabad ametikohad 0.3

Tööjõu liikumine, hõivatud ja vabad ametikohad maakonna järgi 1.6

(data for 2016)

17. Data revision Any change in a value of a statistic released to the public.

17.1. Data revision - policy Policy aimed at ensuring the transparency of disseminated data, whereby preliminary data are compiled that are later revised.

The data revision policy and notification of corrections are described in the dissemination policy of Statistics Estonia at https://www.stat.ee/dissemination-policy.

17.2. Data revision - practice Information on the data revision practice.

The published data may be revised if the methodology is modified, errors are discovered, new or better data become available.

18. Statistical processing

18.1. Source data Characteristics and components of the raw statistical data used for compiling statistical aggregates.

SURVEY DATA

Total population is 80,900 objects. The sample includes 5,700 objects per month and 8,500 objects per quarter.

All state and local government authorities and enterprises with 50 and more employees are surveyed.

For enterprises with less than 50 employees stratified simple random sampling by economic activity and number of employees is used.

ADMINISTRATIVE DATA

Data on occupied posts and labour turnover are received from the employment register of the Estonian Tax and Customs Board.

DATA FROM OTHER STATISTICAL ACTIVITIES

Data are collected with questionnaire “Wages and salaries and labour force” (statistical activity 21101 “Wages and salaries”).

18.2. Frequency of data collection Frequency with which the source data are collected.

Monthly

18.3. Data collection Systematic process of gathering data for official statistics.

Data are collected and the submission of questionnaires is monitored through eSTAT (the web channel for electronic data submission). The questionnaires have been designed for independent completion in eSTAT and include instructions and controls. The questionnaires and information about data submission are available on Statistics Estonia’s website at https://www.stat.ee/andmete-esitamine (in Estonian).

Starting from 2018, it is possible to submit wages and salaries and labour costs data directly from accounting software.

Data are collected with the monthly official statistics questionnaire “Wages and salaries and labour force”.

Data from the Tax and Customs Board are received via X-Road and a FTP-server.

18.4. Data validation Process of monitoring the results of data compilation and ensuring the quality of statistical results.

Arithmetic and qualitative checks are used in the validation process, including checking that the population coverage and response rates are as required, comparison with the data of previous periods or other surveys and with administrative data sources.

18.5. Data compilation Operations performed on data to derive new information according to a given set of rules.

In the case of missing or unreliable data, estimate imputation based on established regulations will be used. The data of the enterprises that did not submit the questionnaire are replaced in the census part.

Variables and statistical units which were not collected but which are necessary for producing the output are calculated. New variables are calculated by applying arithmetic conversion to already existing variables. This may be done repeatedly, the derived variable may, in turn, be based on previously derived new variables.

For statistical units weights are calculated, which are used to expand the data of the sample survey to the total population. For estimating population totals, the sample data are grossed up separately in each stratum. The expansion factor is the ratio of each subpopulation to the number of respondents in that stratum.

Microdata are aggregated to the level necessary for analysis. This includes aggregating the data according to the classification, and calculating various statistical measures, e.g. average, median, dispersion, etc.

The collected data are converted into statistical output. This includes calculating additional indicators.

18.6. Adjustment The set of procedures employed to modify statistical data to enable it to conform to national or international standards or to address data quality differences when compiling specific data sets.

Time series are seasonally adjusted.

19. Comments Supplementary descriptive text which can be attached to data or metadata.

Since 2018, the samples and questionnaires (1085, 1380, 1364, 1379) of statistical activities 21101 “Wages and salaries” and 21104 “Job vacancies and labour turnover” are merged.

Since 2018, the population includes economic entities with at least one employee (previously the population was based on persons employed), non-profit associations and foundations with less than 50 employees are added to the population and the sample has been optimized.

Since 2018, data are requested with new questionnaire 1462 “Wages and salaries and labour force”, while previously questionnaires 1085 “Wages and salaries” and 1380 “Wages and salaries by county” were used. Since 2018, the labour force movement data are filled in but obtained directly from the employment register.

Until 2018 the number of occupied and vacant posts was published as on the 15th date of the middle month of the quarter, but as of 2018 the quarterly average number of occupied and vacant posts is published as at the end of the month.