Title of statistical activity: Population and housing census

Code of statistical activity: 30001

  1. Contact
  2. Metadata update
  3. Statistical presentation
  4. Unit of measure
  5. Reference period
  6. Institutional mandate
  7. Confidentiality
  8. Release policy
  9. Frequency of dissemination
  10. Accessibility and clarity
  11. Quality management
  12. Relevance
  13. Accuracy and reliability
  14. Timeliness and punctuality
  15. Coherence and comparability
  16. Cost and burden
  17. Data revision
  18. Statistical processing
  19. Comments

1. Contact Individual or organisational contact points for the data or metadata, including information on how to reach the contact points.

1.1. Contact organisation The name of the organisation of the contact points for the data or metadata.

Statistics Estonia

1.2. Contact organisation unit An addressable subdivision of an organisation.

Methodology and Analysis Department

1.3. Contact name The name of the contact points for the data or metadata.

Koit Meres

1.4. Contact person function The area of technical responsibility of the contact, such as "methodology", "database management" or "dissemination".

Leading Statistician

1.5. Contact mail address The postal address of the contact points for the data or metadata.

51 Tatari Str, 10134 Tallinn, Estonia

1.6. Contact email address E-mail address of the contact points for the data or metadata.

koit.meres@stat.ee

1.7. Contact phone number The telephone number of the contact points for the data or metadata.

+372 625 9146

2. Metadata update The date on which the metadata element was inserted or modified in the database.

2.1. Metadata last certified Date of the latest certification provided by the domain manager to confirm that the metadata posted are still up-to-date, even if the content has not been amended.

24/03/2016

2.2. Metadata last update Date of last update of the content of the metadata.

24/03/2016

3. Statistical presentation

3.1. Data description Main characteristics of the data set described in an easily understandable manner, referring to the data and indicators disseminated.

Location, sex and age of the population; level of economic activity, work migration, migration, education, learning, native and immigrant population, health.

Demographic (marital status, fertility indicators) and ethno-cultural characteristics (ethnic nationality, citizenship, ability to speak a dialect, mother tongue) of the population.

Households by size, type and living conditions.

Buildings and dwellings by type, occupancy and comfort characteristics.

3.2. Classification system Arrangement or division of objects into groups based on characteristics which the objects have in common.

Estonian Classification of Economic Activities (EMTAK 2008) based on NACE Rev. 2

Classification of Estonian administrative units and settlements (EHAK)

International Standard Classification of Occupations (ISCO 08)

International Standard Classification of Education (ISCED 97)

Codes for the Representation of Names of Languages (ISO 639-2)

International Standard Codes for the Representation of the Names of Countries (ISO 3166)

3.3. Sector coverage Main economic or other sectors covered by the statistics.

During the Census, data are collected about the following:

location of the population;

economic activity of the population;

education and study migration (learning mobility);

demographic indicators of the population;

ethno-cultural indicators of the population;

migration;

native background and duration of residence;

health;

households and families; living conditions of the households;

conventional dwellings.

3.4. Statistical concepts and definitions Statistical characteristics of statistical observations.

Moment of Census – the date and the time fixing the data collected by the Census. The moment of Census of the 2011 Population and Housing Census was on 31 December 2011 at 00.00.

Population (usual resident population) – permanent residents present in the certain administrative unit or settlement at the moment of Census and residents temporarily absent from there for less than a year. Permanent residents do not include foreign military and navy staff and diplomatic staff and their family members living with them and who were in the Republic of Estonia during the Census.

Place of residence (permanent/usual place of residence) – is usually the region or settlement, where a person spends most of his/her daily rest and sleep time. It may differ from the registered place of residence. The place of residence was the place where the person has been living continuously for at least 12 months before the moment of Census or before 31 December 2011, or where he/she came to live before the moment of Census, and where he/she intended to stay for at least one year.

- Persons, who lived away from home due to work for more than 12 months but spent most of their days off with their households, were considered to be residents at the address of their household.

- Pupils of general education schools and secondary vocational education institutions, who resided outside home during their studies, were generally considered to be residents at the address of their household.

- Students of institutions of higher education and post-secondary vocational education residing outside their former homes during their studies were generally considered to have a place of residence at the address at which they lived during the studies, provided that they lived there for the majority of the study period. If the student has his or her own (new) family, his or her place of residence was the residence of his or her family.

- Households (incl. one-member households), who regularly lived at several addresses during a year, were considered to have the place of residence at the address where they spent the majority of the year.

- Persons residing in an institution (children’s home, care home, custodial institution, etc.) were considered to be residents of that institution if they had been living in the institution for at least 12 months or more or who would stay there for more than a year.

- Persons in compulsory military or community service generally were considered to have their place of residence at the address where they lived before military service.

- The place of residence of the military and navy staff of the Republic of Estonia, diplomatic staff and their family members who live with them, and who were in a foreign country during the Census, their place of residence is in Estonia.

- If a person does not have a place of permanent residence, the place (dwelling, settlement) where he or she was at the moment of Census should be noted as his or her place of residence.

Dwelling – a family dwelling, a box of a terraced or semi-detached house or an apartment, if it is suitable for all-year-round habitation. Dwelling is also any other type of housing, which is the place of usual residence of at least one person at the moment of Census. Dwellings were classified as conventional dwellings, accommodation rooms (incl. dormitory rooms) and non-conventional dwellings. The number of rooms of institutions was not fixed in the Census.

3.5. Statistical unit Entity for which information is sought and for which statistics are ultimately compiled.

Dwelling

Person

Household

Agricultural household plot

3.6. Statistical population The total membership or population or "universe" of a defined class of people, objects or events.

Permanent residents of Estonia and non- residents living in Estonia for three months or more

Dwellings (occupied or not) and non-conventional dwellings in Estonia

FRAME

3.7. Reference area The country or geographic area to which the measured statistical phenomenon relates.

Estonia as a whole

Administrative and territorial units

3.8. Time coverage The length of time for which data are available.

31.12.2011

3.9. Base period The period of time used as the base of an index number, or to which a constant series refers.

Not applicable.

4. Unit of measure The unit in which the data values are measured.

number (thousand), percentage

5. Reference period The period of time or point in time to which the measured observation is intended to refer.

31 December 2011

6. Institutional mandate

6.1. Legal acts and other agreements Legal acts or other formal or informal agreements that assign responsibility as well as the authority to an agency for the collection, processing, and dissemination of statistics.

DIRECTLY APPLICABLE LEGAL ACT

Regulation (EC) No 763/2008 of the European Parliament and of the Council of 9 July 2008 on population and housing censuses

OTHER LEGAL ACTS

Commission Regulation (EC) No 1201/2009 of 30 November 2009 implementing Regulation (EC) No 763/2008 of the European Parliament and of the Council on population and housing censuses as regards the technical specifications of the topics and of their breakdowns

OTHER AGREEMENTS

Not available.

7. Confidentiality A property of data indicating the extent to which their unauthorised disclosure could be prejudicial or harmful to the interest of the source or other relevant parties.

7.1. Confidentiality - policy Legislative measures or other formal procedures which prevent unauthorised disclosure of data that identify a person or economic entity either directly or indirectly.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34 and § 35 of the Official Statistics Act.

7.2. Confidentiality - data treatment Rules applied for treating the data set to ensure statistical confidentiality and prevent unauthorised disclosure.

The treatment of confidential data is regulated by the Procedure for Protection of Data Collected and Processed by Statistics Estonia: https://www.stat.ee/dokumendid/19410.

8. Release policy Rules for disseminating statistical data to interested parties.

8.1. Release calendar The schedule of statistical release dates.

Notifications about the dissemination of statistics are published in the release calendar, which is available on the website. On 1 October each year, the release times of the Statistical Database, news releases, main indicators by IMF SDDS and publications are announced in the release calendar (in case of publications – the release month).

8.2. Release calendar access Access to the release calendar information.

https://www.stat.ee/release-calendar

8.3. User access The policy for release of the data to users, the scope of dissemination (e.g. to the public, to selected users), how users are informed that the data are being released, and whether the policy determines the dissemination of statistical data to all users.

All users have been granted an equal access to official statistics: this means that the dissemination dates of official statistics have to be announced in advance and no user category (incl. Eurostat, state authorities and mass media) can have access to the official statistics (results of official statistical surveys) before other users. Statistical information is first published in the Statistical Database. In case a news release is published based on the same data, the information provided in the relevant news release is simultaneously published in the Statistical Database. Official statistics are available on the website at 8.00 a.m. on the date announced in the release calendar.

9. Frequency of dissemination The time interval at which the statistics are disseminated over a given time period.

Over ten years

10. Accessibility and clarity

10.1. News release Regular or ad-hoc press releases linked to the data.

The news release can be viewed on the website http//www.stat.ee/news-releases.

10.2. Publications Regular or ad-hoc publications in which the data are made available to the public.

„Pilte rahvaloendusest. Census Snapshots” (2013)

„Rahvastiku areng. Population Trends” (2015)

10.3. Online database Information about on-line databases in which the disseminated data can be accessed.

Data are published under the heading „Population and Housing Census” in the Statistical Database in http://pub.stat.ee.

10.4. Microdata access Information on whether micro-data are also disseminated.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34, § 35, § 36, § 37, § 38 of the Official Statistics Act.

Access to micro-data and anonymisation of micro-data are regulated by Statistics Estonia’s „Procedure for dissemination of confidential data for scientific purposes”: https://www.stat.ee/dokumendid/51669.

10.5. Other References to the most important other data dissemination done.

Not published.

10.6. Documentation on methodology Descriptive text and references to methodological documents available.

Conference of European Statisticians Recommendations for the 2010 Censuses of Population and Housing. United Nations (with Eurostat; New York and Geneva, 2006)

http://www.unece.org/fileadmin/DAM/stats/documents/ece/ces/ge.41/2006/zip.1.e.pdf

10.7. Quality documentation Documentation on procedures applied for quality management and quality assessment.

An initial quality assessment has been published in „2011 Population and Housing Census. Methodology” (2014; www.stat.ee/dokumendid/77907).

11. Quality management Systems and frameworks in place within an organisation to manage the quality of statistical products and processes.

11.1. Quality assurance All systematic activities implemented that can be demonstrated to provide confidence that the processes will fulfil the requirements for the statistical output.

To assure the quality of processes and products, Statistics Estonia applies the EFQM Excellence Model, EU Statistics Code of Practice and the ESS Quality Assurance Framework (QAF). Statistics Estonia is also guided by the requirements provided for in § 7. „Principles and quality criteria of producing official statistics” of the Official Statistics Act.

11.2. Quality assessment Overall assessment of data quality, based on standard quality criteria.

Statistics Estonia performs all statistical activities according to an international model (Generic Statistical Business Process Model – GSBPM). According to the GSBPM, the final phase of statistical activities is overall evaluation using information gathered in each phase or sub-process (this information includes, among other things, feedback from users, process metadata, system metrics and suggestions from employees). This information is used to prepare the evaluation report which outlines all the quality problems related to the specific statistical activity and serves as input for improvement actions.

12. Relevance The degree to which statistical information meet current and potential needs of the users.

12.1. User needs Description of users and their respective needs with respect to the statistical data.

Users’ suggestions and information about taking them into account are available on the SE website https://www.stat.ee/statistikatood.

12.2. User satisfaction Measures to determine user satisfaction.

Since 1996 Statistics Estonia conducts reputation surveys and user surveys.

All results are available on the website https://www.stat.ee/user-surveys.

12.3. Completeness The extent to which all statistics that are needed are available.

In compliance with the rules (regulations).

13. Accuracy and reliability Accuracy: closeness of computations or estimates to the exact or true values that the statistics were intended to measure.
Reliability: closeness of the initial estimated value to the subsequent estimated value.

13.1. Overall accuracy Assessment of accuracy, linked to a certain data set or domain, which is summarising the various components.

The type of survey and the data collection methods ensure sufficient coverage and timeliness.

13.2. Sampling error That part of the difference between a population value and an estimate thereof, derived from a random sample, which is due to the fact that only a subset of the population is enumerated.

Not applicable.

13.3. Non-sampling error Error in survey estimates which cannot be attributed to sampling fluctuations.

The Estonian Population Register was used to prepare the preliminary list of persons and their place of residence for the Population and Housing Census. About 20% of Estonia’s residents do not actually live at their registered place of residence – this may have caused under-coverage during the census.

14. Timeliness and punctuality

14.1. Timeliness Length of time between data availability and the event or phenomenon they describe.

The output for Estonia was published in 2013.

14.2. Punctuality Time lag between the actual delivery of the data and the target date when it should have been delivered.

The data have been published at the time announced in the release calendar.

15. Coherence and comparability

15.1. Comparability - geographical The extent to which statistics are comparable between geographical areas.

The results of the Population and Housing Census are comparable across all those countries that conducted the census in accordance with Commission Regulation (EC) No 1201/2009 and the UN recommendations for the 2010 census round.

15.2. Comparability - over time The extent to which statistics are comparable or reconcilable over time.

Not applicable.

15.3. Coherence - cross domain The extent to which statistics are reconcilable with those obtained through other data sources or statistical domains.

On the country level, the results of the Population and Housing Census are comparable with data from personal surveys conducted by Statistics Estonia and to a large extent with the results of the 2000 Population and Housing Census.

15.4. Coherence - internal The extent to which statistics are consistent within a given data set.

Data are consistent.

16. Cost and burden Cost associated with the collection and production of a statistical product and burden on respondents.

Total time of filling in reports of statistical actions, working days: 28,5

Average time of filling in the reports, hours per report:

2011. aasta rahva- ja eluruumide loendus. Eestkostealused: 1,6

17. Data revision Any change in a value of a statistic released to the public.

17.1. Data revision - policy Policy aimed at ensuring the transparency of disseminated data, whereby preliminary data are compiled that are later revised.

Data revision policy is described under item 2.3 of the Dissemination Policy of Statistics Estonia. Notification of corrections: https://www.stat.ee/dissemination-policy.

17.2. Data revision - practice Information on the data revision practice.

The data are imputed using the data of the Population Register, the Estonian Education Information System, and the 2000 Population and Housing Census (PHC 2000).

18. Statistical processing

18.1. Source data Characteristics and components of the raw statistical data used for compiling statistical aggregates.

SURVEY DATA

Total survey has been used.

ADMINISTRATIVE DATA

Data are received from the Population Register, Estonian Education information System, Register of Taxable Persons, Register of Taxpayers and Withholding Agents, Register of Construction Works, health insurance database, unemployment insurance database, register of registered unemployed persons and jobseekers and labour market services, State Pension Insurance Register, Estonian National Topographic Database, Electronic Land Register, Address Data System (ADS), state register of Estonian citizens liable to mandatory duty to serve in the Defence Forces, Estonian Medical Birth Registry, and state register of prisoners, detained persons and persons in custody. Data of the list of institutions of the Ministry of Education and Research, Ministry of Justice, Ministry of the Interior and Ministry of Social Affairs. The following data are obtained from these sources: permanent residents of Estonia, pupils and students in Estonia, persons receiving income from work in Estonia, facilities available in dwellings, persons covered by health insurance in Estonia, registered unemployed persons, social security, address data, owners of buildings, prisoners and detained persons, conscripts, vital events (births, deaths), and persons living in state institutions.

DATA FROM OTHER STATISTICAL ACTIVITIES

Data from statistical activity 40701 „Labour Force Survey” are used.

18.2. Frequency of data collection Frequency with which the source data are collected.

Over ten years

18.3. Data collection Systematic process of gathering data for official statistics.

Data are collected via Computer Aided Web Interviewing (CAWI), Computer Assisted Personal Interviewing (CAPI) or Paper and Pen Interviewing (PAPI).

18.4. Data validation Process of monitoring the results of data compilation and ensuring the quality of statistical results.

Arithmetic and qualitative controls are used in the validation process, including comparison with administrative data sources. Before data dissemination, several checks on the internal coherence of the data are carried out.

18.5. Data compilation Operations performed on data to derive new information according to a given set of rules.

Administrative data and the results of the 2000 Population and Housing Census are used for data verification and imputation.

18.6. Adjustment The set of procedures employed to modify statistical data to enable it to conform to national or international standards or to address data quality differences when compiling specific data sets.

Not applicable.

19. Comments Supplementary descriptive text which can be attached to data or metadata.

Not available.