Title of statistical activity: Vital events. Births

Code of statistical activity: 30206

  1. Contact
  2. Metadata update
  3. Statistical presentation
  4. Unit of measure
  5. Reference period
  6. Institutional mandate
  7. Confidentiality
  8. Release policy
  9. Frequency of dissemination
  10. Accessibility and clarity
  11. Quality management
  12. Relevance
  13. Accuracy and reliability
  14. Timeliness and punctuality
  15. Coherence and comparability
  16. Cost and burden
  17. Data revision
  18. Statistical processing
  19. Comments

1. Contact Individual or organisational contact points for the data or metadata, including information on how to reach the contact points.

1.1. Contact organisation The name of the organisation of the contact points for the data or metadata.

Statistics Estonia

1.2. Contact organisation unit An addressable subdivision of an organisation.

Methodology and Analysis Department

1.3. Contact name The name of the contact points for the data or metadata.

Helerin Äär

1.4. Contact person function The area of technical responsibility of the contact, such as "methodology", "database management" or "dissemination".

Leading Statistician-Methodologist

1.5. Contact mail address The postal address of the contact points for the data or metadata.

51 Tatari Str, 10134 Tallinn, Estonia

1.6. Contact email address E-mail address of the contact points for the data or metadata.

helerin.aar@stat.ee

1.7. Contact phone number The telephone number of the contact points for the data or metadata.

+372 625 9158

2. Metadata update The date on which the metadata element was inserted or modified in the database.

2.1. Metadata last certified Date of the latest certification provided by the domain manager to confirm that the metadata posted are still up-to-date, even if the content has not been amended.

15/06/2017

2.2. Metadata last update Date of last update of the content of the metadata.

15/06/2017

3. Statistical presentation

3.1. Data description Main characteristics of the data set described in an easily understandable manner, referring to the data and indicators disseminated.

Number of births registered during a calendar year and distribution of births by demographic characteristics. The indicators are published in absolute and relative terms (as rates).

Live births by type of settlement, place of residence, month of birth, birth order, birth weight, gestational age and sex

Live births by mother’s and father’s age group, ethnic nationality, marital status, educational level and socio-economic status

3.2. Classification system Arrangement or division of objects into groups based on characteristics which the objects have in common.

Classification of Estonian administrative units and settlements (EHAK)

International Standard Codes for the Representation of the Names of Countries (ISO 3166)

Classification of Ethnicities 2011

Codes for the Representation of Names of Languages (ISO 639-2)

National Standard Classification of Education (ISCED 2011)

Country of Citizenship List

3.3. Sector coverage Main economic or other sectors covered by the statistics.

Births

3.4. Statistical concepts and definitions Statistical characteristics of statistical observations.

Age – the age of the person stated in full years at the time of the event, i.e. the age at last birthday.

Birth order – the biological live-birth order of a child to a mother, not taking into account whether the previous children are alive or not at the moment of registering the birth.

Child born from consensual union – a child whose parents are not legally married at the time of registration of birth, but who have defined their cohabitation as a consensual union. Does not coincide with births where the father has been identified.

Child born from legal marriage – a child whose father’s data on the birth record are based on the marriage record.

Educational level – person’s highest educational attainment.

Ethnic nationality – the data are based on the self-determination of the person. The ethnic nationality of the mother is taken as a basis for determining the ethnic nationality of the child.

Identification of the father – the basis for the filling of father’s data in the birth record. The father is not identified if the birth is registered on application by the mother and the father’s data is missing in the birth record. The father is identified if the birth is registered on the basis of the marriage certificate, court judgement on establishment of paternity, co-application of parents or application of the father in this regard.

Live birth – delivery of a live-born child, i.e. birth of a child showing evidence of life, irrespective of the duration of pregnancy.

Place of residence – the area or settlement in which the person resides according to the Population Register. The mother’s place of residence at the time of birth of the child is taken as a basis for determining the child’s place of residence.

Rural settlements – small towns and villages.

Urban settlements – cities, cities without municipal status and towns.

3.5. Statistical unit Entity for which information is sought and for which statistics are ultimately compiled.

Birth

3.6. Statistical population The total membership or population or "universe" of a defined class of people, objects or events.

Births by women who are permanent residents of Estonia

FRAME

Births in the given year registered in the Population Register

3.7. Reference area The country or geographic area to which the measured statistical phenomenon relates.

Estonia as a whole

Administrative units

Counties

3.8. Time coverage The length of time for which data are available.

1919–…

3.9. Base period The period of time used as the base of an index number, or to which a constant series refers.

Not applicable

4. Unit of measure The unit in which the data values are measured.

Number of births

5. Reference period The period of time or point in time to which the measured observation is intended to refer.

Year

Month

6. Institutional mandate

6.1. Legal acts and other agreements Legal acts or other formal or informal agreements that assign responsibility as well as the authority to an agency for the collection, processing, and dissemination of statistics.

DIRECTLY APPLICABLE LEGAL ACTS

Regulation (EU) No 1260/2013 of the European Parliament and of the Council of 20 November 2013 on European demographic statistics (Text with EEA relevance)

Regulation (EU) No 205/2014 of 4 March 2014 laying down uniformed conditions for the implementation of Regulation (EU) No 1260/2013 of the European Parliament and the Council on European demographic statistics, as regards breakdowns of data, deadlines and data revisions

OTHER LEGAL ACTS

Not available

OTHER AGREEMENTS

Statistical Office of the European Union (Eurostat)

United Nations Statistics Division (UNSD)

7. Confidentiality A property of data indicating the extent to which their unauthorised disclosure could be prejudicial or harmful to the interest of the source or other relevant parties.

7.1. Confidentiality - policy Legislative measures or other formal procedures which prevent unauthorised disclosure of data that identify a person or economic entity either directly or indirectly.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34 and § 35 of the Official Statistics Act.

7.2. Confidentiality - data treatment Rules applied for treating the data set to ensure statistical confidentiality and prevent unauthorised disclosure.

The treatment of confidential data is regulated by the Procedure for Protection of Data Collected and Processed by Statistics Estonia: https://www.stat.ee/66485.

8. Release policy Rules for disseminating statistical data to interested parties.

8.1. Release calendar The schedule of statistical release dates.

Notifications about the dissemination of statistics are published in the release calendar, which is available to the user on the website. On 1 October each year, the release times of the Statistical Database, news releases, main indicators by IMF SDDS and publications for the following year are announced in the release calendar (in the case of publications – the release month).

8.2. Release calendar access Access to the release calendar information.

https://www.stat.ee/release-calendar

8.3. User access The policy for release of the data to users, the scope of dissemination (e.g. to the public, to selected users), how users are informed that the data are being released, and whether the policy determines the dissemination of statistical data to all users.

All users have been granted equal access to official statistics: dissemination dates of official statistics are announced in advance and no user category (incl. Eurostat, state authorities and mass media) is provided access to official statistics before other users. Official statistics are first published in the Statistical Database. If there is also a news release, it is published simultaneously with data in the Statistical Database. Official statistics are available on the website at 8:00 a.m. on the date announced in the release calendar.

9. Frequency of dissemination The time interval at which the statistics are disseminated over a given time period.

Annual

Monthly

10. Accessibility and clarity

10.1. News release Regular or ad-hoc press releases linked to the data.

Not published

10.2. Publications Regular or ad-hoc publications in which the data are made available to the public.

Not published

10.3. Online database Information about on-line databases in which the disseminated data can be accessed.

The data are published under the subject area “Population /Vital events” and “Population / Population indicators and composition” in the Statistical Database at http://pub.stat.ee.

10.4. Microdata access Information on whether micro-data are also disseminated.

The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 34, § 35, § 36, § 37, § 38 of the Official Statistics Act. Access to microdata and anonymisation of microdata are regulated by Statistics Estonia’s procedure for dissemination of confidential data for scientific purposes: https://www.stat.ee/dokumendid/51669.

10.5. Other References to the most important other data dissemination done.

The data serve as input for statistical activities 30101 “Population”, 30203 “Vital events. Abortions”, 50101 “Regional development” and 50201 “Sustainable development indicators”.

10.6. Documentation on methodology Descriptive text and references to methodological documents available.

Not available

10.7. Quality documentation Documentation on procedures applied for quality management and quality assessment.

Not available

11. Quality management Systems and frameworks in place within an organisation to manage the quality of statistical products and processes.

11.1. Quality assurance All systematic activities implemented that can be demonstrated to provide confidence that the processes will fulfil the requirements for the statistical output.

To assure the quality of processes and products, Statistics Estonia applies the EFQM Excellence Model, the European Statistics Code of Practice and the Quality Assurance Framework of the European Statistical System (ESS QAF). Statistics Estonia is also guided by the requirements in § 7. “Principles and quality criteria of producing official statistics” of the Official Statistics Act.

11.2. Quality assessment Overall assessment of data quality, based on standard quality criteria.

Statistics Estonia performs all statistical activities according to an international model (Generic Statistical Business Process Model – GSBPM). According to the GSBPM, the final phase of statistical activities is overall evaluation using information gathered in each phase or sub-process; this information can take many forms, including feedback from users, process metadata, system metrics and suggestions from employees. This information is used to prepare the evaluation report which outlines all the quality problems related to the specific statistical activity and serves as input for improvement actions.

12. Relevance The degree to which statistical information meet current and potential needs of the users.

12.1. User needs Description of users and their respective needs with respect to the statistical data.

Ministry of Social Affairs

Ministry of the Interior

Estonian Institute for Population Studies

National Institute for Health Development

Users’ suggestions and information about taking these into account are available on the website of Statistics Estonia at https://www.stat.ee/statistikatood.

12.2. User satisfaction Measures to determine user satisfaction.

Since 1996, Statistics Estonia has conducted reputation and user satisfaction surveys.

All results are available on the website at https://www.stat.ee/user-surveys.

12.3. Completeness The extent to which all statistics that are needed are available.

Use of administrative data ensures complete coverage and timeliness of data.

13. Accuracy and reliability Accuracy: closeness of computations or estimates to the exact or true values that the statistics were intended to measure.
Reliability: closeness of the initial estimated value to the subsequent estimated value.

13.1. Overall accuracy Assessment of accuracy, linked to a certain data set or domain, which is summarising the various components.

Using administrative data ensures data accuracy. If necessary, the data are completed and cleaned in Statistics Estonia using other administrative registers (Population Register, Register of Education).

13.2. Sampling error That part of the difference between a population value and an estimate thereof, derived from a random sample, which is due to the fact that only a subset of the population is enumerated.

Not applicable

13.3. Non-sampling error Error in survey estimates which cannot be attributed to sampling fluctuations.

In statistics, the births in which the mother was a permanent resident of Estonia are counted. As the required registered residence data are received from the Population Register, the number of births counted in statistics depends on the quality of residence data in the Population Register.

14. Timeliness and punctuality

14.1. Timeliness Length of time between data availability and the event or phenomenon they describe.

Preliminary monthly data (initial numbers of recorded events) are published 20 days after the end of the reference month (T + 20), the yearly aggregated data – 165 days after the end of the reference year (T + 165).

14.2. Punctuality Time lag between the actual delivery of the data and the target date when it should have been delivered.

The data have been published at the time announced in the release calendar.

15. Coherence and comparability

15.1. Comparability - geographical The extent to which statistics are comparable between geographical areas.

The data are internationally comparable.

15.2. Comparability - over time The extent to which statistics are comparable or reconcilable over time.

The data are comparable over time.

15.3. Coherence - cross domain The extent to which statistics are reconcilable with those obtained through other data sources or statistical domains.

Information about all vital events is collected on the same basis, so the cross-sectoral analysis is possible.

15.4. Coherence - internal The extent to which statistics are consistent within a given data set.

The outputs of the statistical activity are coherent.

16. Cost and burden Cost associated with the collection and production of a statistical product and burden on respondents.

17. Data revision Any change in a value of a statistic released to the public.

17.1. Data revision - policy Policy aimed at ensuring the transparency of disseminated data, whereby preliminary data are compiled that are later revised.

The data revision policy and notification of corrections are described in the dissemination policy of Statistics Estonia at https://www.stat.ee/dissemination-policy.

17.2. Data revision - practice Information on the data revision practice.

The published data may be revised if the methodology is modified, errors are discovered, new or better data become available.

18. Statistical processing

18.1. Source data Characteristics and components of the raw statistical data used for compiling statistical aggregates.

SURVEY DATA

Not used

ADMINISTRATIVE DATA

Data on births registered in the given year are received electronically from the Population Register of the Ministry of the Interior. After the end of the year, data of the Estonian Medical Birth Registry received from the National Institute for Health Development are added to these data.

DATA FROM OTHER STATISTICAL ACTIVITIES

Data from statistical activity 30101 “Population” are used (to calculate the rates).

18.2. Frequency of data collection Frequency with which the source data are collected.

Annual

Monthly

18.3. Data collection Systematic process of gathering data for official statistics.

Data are collected by local authorities and vital statistics offices of county governments. At the vital statistics offices, statistical characteristics are entered electronically into the server of AS Andmevara together with the birth record. (As data sources, the documents presented and oral statements given by the person at birth registration are used.) On the 7th working day after the end of the reporting month, AS Andmevara transmits the data to Statistics Estonia. An extract from the Estonian Medical Birth Registry is transmitted to Statistics Estonia by the National Institute for Health Development, the authorised processor of the register.

Data of the Population Register are received via the X-Road.

Data of the Estonian Medical Birth Registry are transmitted via e-mail.

18.4. Data validation Process of monitoring the results of data compilation and ensuring the quality of statistical results.

The data of live-born children and their mothers (personal identification codes and names) are used for data checking, cleaning and adjustment. If necessary, data accuracy is checked against the data in the Population Register and compared with data collected into the Statistical Database of vital events from previous events.

18.5. Data compilation Operations performed on data to derive new information according to a given set of rules.

After data cleaning and validation and linking, anonymized source files are compiled, which are used for producing annual statistics.

18.6. Adjustment The set of procedures employed to modify statistical data to enable it to conform to national or international standards or to address data quality differences when compiling specific data sets.

Not applied

19. Comments Supplementary descriptive text which can be attached to data or metadata.

Not available