Statistical activity code: 40410
Number of public libraries, special and research libraries, and school libraries; number of visits, library units lent, total collection and number of employees
Financial data of public libraries and special and research libraries
Classification of Estonian administrative units and settlements (EHAK)
Estonian Classification of Territorial Units for Statistics
The classification of libraries is based on the international standard EVS/ISO 2789:2014 “Information and documentation. International library statistics”, which has been adapted to the Estonian situation and existing libraries.
Acquisition cost – expenditure on renewing the stock (incl. newspapers and magazines).
Annual volume – set of issues of a periodical published within a year.
Audio-visual document – document in which sound and/or pictures are prominent and which requires the use of special equipment (CD, DVD, VHS, etc.) or computer network to be seen and/or heard.
Book – independent publication printed or handwritten and bound together, with at least 49 pages (in statistical questionnaires, books include pamphlets, bound maps, sheets of music, graphic documents, normative documents, serials, books for the blind).
Collection, stock – all documents provided by a library for its users (e.g. books, newspapers, magazines, music documents, etc.), held locally or in remote resources for which access rights have been acquired at least for a certain period of time. The data on the main collection are presented as at the end of the calendar year, for school libraries at the end of the academic year.
Database – collection of electronically stored data (facts, bibliographic records, texts, etc.) with a common user interface and software for the retrieval and manipulation of data.
Document – recorded information or material object treated as a unit. Documents may differ in their format and characteristics. Documents are, for example, a book, manuscript, photograph or CD, which are either in a physical or digital format.
Digital document – unit of information with limited content and which is digitised in the library or acquired in digital format. Covers e-books, electronic patent descriptions, networked audiovisual documents and other digital documents (e.g., reports, cartographic and music docu¬ments, preprints, etc.). Databases and elect¬ronic serials are excluded. A digital document may consist of one or more files.
E-book – licenced or open access digital resource that is not part of a series, in which searchable text dominates and which is a version of a printed book (monograph). The data for e-books cover only web resources.
Electronic unit – database, electronic serial or digital document.
Employees – full-time or part-time employees working under contract of employment as at December 31 (headcount). In the case of school libraries, only librarians are counted as employees (whose number is presented at the end of the academic year).
Labour costs – costs on wages and salaries of all employees, including temporary workers, with calculated social tax (basic wage, bonuses, holiday pay, guarantees and allowances paid in the cases prescribed by the law and other labour associated costs).
Librarians – persons working in a position which requires a library profession and whose work is related to the main activity of the library. It also includes library management and other specialists working in the library (bookbinders, microfilm makers, restorers, bookkeepers, human resources workers, IT specialists, etc.).
Library – organisation or part of an organisation, the main aim of which is to facilitate the use of such information resources, services and facilities as are required to meet the educational, research, informational, cultural or recreational needs of its users.
Library offering public services – library open for everyone and serving the community free of charge.
Library of other higher education institution – library which serves students, academic and professional staff in colleges, private and other higher education institutions.
Library (or physical) unit – single document or a collection of documents (for instance, a language textbook with cassettes), which can be treated as a separate unit. Since 1993, the unit of newspapers and magazines is the annual volume.
Loan, unit lent – lending or delivery of a library document to a user for temporary use. Renewals and registered loans for in-house use are included.
Magazine, journal – serial publication which is published under the same title for an indefinite period either at regular or irregular intervals and the individual issues of which are sequentially numbered or dated. In statistics, annual volumes and titles are counted.
Manuscript – original document that is handwritten or in typescript.
National library – library that is responsible for collecting and storing all relevant documents in the country in which the library is located. It can also serve all or some of the following functions: compiling the national bibliography; storing and building a representative collection of foreign literature, incl. documents about the country of location published abroad; acting as the national centre of bibliographical information; compiling shared catalogues; advising organisation of work of other libraries and/or promoting cooperation; coordinating research and development activities, etc.
Newspaper – serial publication which contains news of special or general interest. Its individual issues are sequentially numbered or dated and it is usually issued at least once a week. In statistics, titles and new annual volumes are counted.
Public library – includes libraries offering public services which are open for everyone and serving the community free of charge as well as libraries for special categories of users (e.g. in welfare instutions and prisons).
(Registered) user – person registered with a library in order to use its collection and/or services within or away from the library. Every user is counted only once even if he or she is a registered user of several departments of a library.
School library – study library, which offers students and teachers literate, audiovisual documents and other resources necessary for study and educational activities and self-development. Collection of textbooks is not considered a school library.
Scientific library – library serving scientific work and researchers. Its synonym is “research library”.
Serial publication – document in print or non-print (e.g. electronic) format, issued in successive parts at any interval, usually sequentially numbered or dated and continuously issued (e.g. newspapers and magazines).
Special library – independent library focusing on one discip¬line and which most likely serves a special category of users (enterprise, institution, organisation, company, public limited company, etc.).
Special modes of technical literature (data published for 2000?2004) – standards, price-lists, patents and other documents with specific structure.
Study collection – part of the collection of a school library (e.g. textbooks, workbooks, information resources with an educational purpose, etc.).
Title – words at the beginning of a document which identify the document and generally distinguish it from others. In statistics, it refers to a document which forms a separate whole with an identifying title, issued either in one or several volumes. The number of copies of a document stored in a library is excluded.
Universal library – unspecialised scientific library which acquires, stores and lends documents from all (scientific) areas. The typology of scientific libraries changed in 2003 – the former Estonian Academic Library became Tallinn Pedagogical University Academic Library in 2003 and Tallinn City University Academic Library in 2005. As of 2005, the data of universal libraries are included under other special libraries.
University library – scientific library which serves students, academic and professional staff in universities. Can also serve as a central scientific library.
Virtual visit (web visit, website visit) – user visit to the library website from outside the library, irrespective of the number of pages or components visited. Virtual visits are comparable to traditional library visits.
Visit – a single user visit to the library, irrespective of how many departments are visited as well as participation in events organised by the library.
Libraries who submitted a report to the National Library of Estonia
Estonia as a whole – data about special and research libraries
Counties data about public and school libraries
Administrative units – data about public libraries of general use
The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 32, § 34, § 35, § 38 of the Official Statistics Act.
The treatment of confidential data is regulated by the Procedure for Protection of Data Collected and Processed by Statistics Estonia (in Estonian). See more details on the website of Statistics Estonia in the section Õigusaktid.
Notifications about the dissemination of statistics are published in the release calendar, which is available on the website. Every year on 1 October, the release times of the statistical database, news releases, main indicators by IMF SDDS and publications for the following year are announced in the release calendar (in the case of publications – the release month).
All users have been granted equal access to official statistics: dissemination dates of official statistics are announced in advance and no user category (incl. Eurostat, state authorities and mass media) is provided access to official statistics before other users. Official statistics are first published in the statistical database. If there is also a news release, it is published simultaneously with data in the statistical database. Official statistics are available on the website at 8:00 a.m. on the date announced in the release calendar.
Data are published under the subject area “Social life / Culture” in the statistical database at http://pub.stat.ee.
The dissemination of data collected for the purpose of producing official statistics is guided by the requirements provided for in § 33, § 34, § 35, § 36, § 38 of the Access to microdata and anonymisation of microdata are regulated by Statistics Estonia’s procedure for dissemination of confidential data for scientific purposes.
Data serve as input for statistical activity 50101 “Regional development”.
The international standard EVS/ISO 2789:2014 “Information and documentation. International library statistics”
To assure the quality of processes and products, Statistics Estonia applies the EFQM Excellence Model, the European Statistics Code of Practice and the Quality Assurance Framework of the European Statistical System (ESS QAF). Statistics Estonia is also guided by the requirements in § 7. “Principles and quality criteria of producing official statistics” of the Official Statistics Act.
Statistics Estonia performs all statistical activities according to an international model (Generic Statistical Business Process Model – GSBPM). According to the GSBPM, the final phase of statistical activities is overall evaluation using information gathered in each phase or sub-process; this information can take many forms, including feedback from users, process metadata, system metrics and suggestions from employees. This information is used to prepare the evaluation report which outlines all the quality problems related to the specific statistical activity and serves as input for improvement actions.
Ministry of Culture
Ministry of Education and Research
Users’ suggestions and information about taking these into account are available on the website of Statistics Estonia at http://www.stat.ee/statistikatood.
Since 1996, Statistics Estonia has conducted reputation and user satisfaction surveys. All results are available on the website of Statistics Estonia in the section User surveys.
Use of administrative data ensures complete coverage and timeliness.
Using administrative data ensures data accuracy. Units not submitting the questionnaire are excluded; this may result in under-coverage.
During data entry, the people who enter the data in the register may make mistakes which are impossible to discover. Institutions may not update all the data annually as required.
The data about public and special and research libraries are published 150 days after the end of the reference year (T + 150), the data about school libraries are published 120 days after the end of the reporting period (school-year) (T + 120).
The data have been published at the time announced in the release calendar.
The data for Estonia are comparable by counties, regions and within Tallinn. In 2002 – 2017, the data on public libraries for general service were comparable at municipality level but after the administrative reform, a new time series was started in 2018.
In Estonia, the main data on public libraries have been published since 1990, the data on specialized and scientific libraries since 1994 and on school libraries since 1993. The main data are largely comparable over time. Due to changes in the types of certain libraries, the merging of libraries (e.g. all the libraries of the Defence Forces have been counted as one since 2014) and other rearrangements, there have been some data changes, which are not as substantial as to disrupt the time series.
The statistical activities 40410 “Public library” and 40415 “Printed matter” are coherent, as the concepts used in both activities (e.g. book, magazine, newspaper, title) are essentially identical.
The outputs of the statistical activity are coherent. Due to rounding, the sums received by adding numbers in tables are not always equal with the total.
The following data are received from the National Library of Estonia: the number of users and employees, total collections and their divisions and financial indicators of public libraries, special and research libraries and school libraries.
DATA FROM OTHER STATISTICAL ACTIVITIES
Libraries submit a report to the National Library of Estonia.
Statistics Estonia receives aggregated data from the National Library of Estonia by e-mail.
The data are compared with the data of previous periods. All columns are checked to make sure that they have been completed as required.
The collected data are converted into statistical output. This includes calculating additional indicators.